Working with the client

My accounts

Details:

No.

Description

1

Add a new account

2

Preference menu for extra settings.

3

More options button

4

Here you can read the terms and conditions

5

Send or save the log file through any of your installed apps

From the My accounts menu you can navigate through multiple accounts that you have added to your client.

General options and settings

../../_images/settings1.png ../../_images/settings2.png

No.

Description

1

Enable or disable synchronisation for all accounts

2

Choose whether you want storgrid to Synchronize when you are on your phone network or wifi network, or only when you are connected to a wifi network

3

Choose to allow storgrid to only synchronize when the phone is charging.

4

Enable or disable notifications that are beeing shown by storgrid

5

Choose how often you want the storgrid client to synchronize with the storgrid server.

6

Enable or disable logging of all actions that are being done on the client.

7

Enable Pin to access Storgrid client. This is needed when storgrid server has Encryption enabled

8

Change the pin number that you created at the “Pin locked” option

The File Navigator

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Details:

No.

Description

1

When pressed shows account overview

2

Indicates ROOT or when pressed shows navigation history

3

When touch and hold, show actions for file or folder

4

Symbol means that file is being synched to device

From the file navigation menu you can navigate through your files and the files that are shared with you. Every file has some details, touch and hold item or folder you will find an option called “Properties” This will show the details.

../../_images/nav2.png

Details File/Folder info:

Label

Context

Description

name

File/Folder

name of file or folder

Size

File

File size

Modified

File/Folder

The Date and Time when file was modified

Access

File/Folder

Indicates which access you have to file or folder

Encrypted

File/Folder

Indicates if file is encrypted on the client

Versions

File

Shows history of previous files

You can easily navigate in and out directories using two top buttons. Depicted as one and two in previous image. When you go into a directory the text in the buttons will change indicating in which directory you are (2) and which directory you previously were (1).

The word “ROOT” indicates your main directory. It contains your files and folders but also files or folders which are shared with you.

You can touch and hold a file or directory, subsequently you can do actions like share, download to device, open in third party applications, delete and rename files.

Example when you touch and hold file/folder:

../../_images/nav3.png

Icons

Hint

An “Overlay icon” is an icon which is printed on top of another existing icon, for example a file or folder. In the above image you can see an overlay icon s11 on top of a folder.

Icon

Description

s1

Select single or multiple files/folders

s2

Upload single/multiple files

s3

More options

s4

Cancel current action

s5

Copy/Paste

s7

Folder Icon

s6

Overlay icon, data is being shared with you

s8

Overlay icon, data is shared by you to another user

s9

Overlay icon, file or folder, in folder is shared

s10

Create Folder

File/Folder Operations

Copy/Cut/Delete

You can copy one or multiple folders by clicking on s1. Select the files/folders you want to copy, and press on s5. To delete or cut files, touch s3 and select the correct option

Copy

Follow these steps to Copy:

  • Touch s1

  • Select files or folders

  • Touch s5

  • Go to the folder where you want to paste these files/folders

  • Touch s5 again

Cut

Follow these steps to Cut:

  • Touch s1

  • Select files or directories

  • Touch s3 and select cut

  • Go to the folder where you want to paste these files/folders

  • Touch s5 to paste selected files or folders

Delete

  • Touch s1

  • Select files or directories

  • Touch s3 and select Delete

Hint

When you delete or change a file a copy of the previous file will be stored in Storgrid. So you can always restore the file. See Versioning for details.

Rename

You can only rename a file or folder one at a time.

  • Touch and hold file or folder

  • Select Rename on the menu

  • Enter new name and touch rename

../../_images/nav4.png

SmartOffice integration

Hint

SmartOffice integration is only applicable if the license has the SmartOffice feature.

With SmartOffice integration you have almost all the benefits you would normally have on your workstation. You can view and edit any Microsoft Office file. Additionally its possible to view PDFs, plain text files and images.

The following files are supported:

  • Microsoft Word Documents (doc docx)

  • Microsoft Excel Sheets (xls xlsx)

  • Microsoft PowerPoint files (ppt pptx)

  • Bit Map Image File (bmp)

  • JPEG (jpg)

  • PDF files (pdf)

  • PNG files (png)

  • Text files (txt, view only)

  • Richt Text Files (rtf)

  • Extensible Markup Language files (xml)

Some functionality has been adjusted. This is done with security in mind. If you open a e.g. word document in SmartOffice from the Storgrid Android client and you use Client Side Encryption, the document will be decrypted by SmartOffice and re-encrypted when saved. This is to prevent data leakage. In some cases you can only view a document this is how SmartOffice handles these kind of documents or files.

Synchronisation

On a mobile device not all files are synced locally as on a workstation. But its possible to sync a folder or file to your device, so that you can work off-line. It’s not possible to work off-line if the files are client side encrypted.

You can configure the synchronisation interval in the settings see “Sync interval”. When notifications are enabled you will be notified every time the client is syncing.

You can easily sync a file or folder to your device by touch and holding the file or folder you want to sync. In the menu that appeares you can touch “Toggle synchronisation”

If a file or folder is syncronized the following icon will appear after the file or directory name: s12

Sharing

Sharing is very easy with Storgrid. You can share a file or folder in two ways. From the file navigation view, touch and hold the file or folder you want to share, in the menu that appeares select “Share”.

You can also share multiple files at once.

  • Touch s1

  • Select files or directories

  • Touch s3 and select Share

When you share a file with someone the recipient will receive an email of the Storgrid server that a file is shared with him or her.

The sharing options will be the same for multiple files and single files. You can share files or directories with two kind of users:

  • Internal, are users which are registered on the Storgrid server

  • External, are users of which you only have an email and which are not registered with the Storgrid server yet

Sharing options:

../../_images/share1.png ../../_images/share2.png

Setting

Description

share name

Name of Share

Start date

The date when sharing starts

End date

The date when sharing ends

Add Internal

Share with registered internal users

Add External

Share with external users, based on emails

Email Note

A personal sharing message

Protect with password password

Secure share with a password

One time access

If enabled, only allow user to access share on time

Versioning

The Storgrid has an internal repository of all previous deleted and edited files. In other words you can easily revert, if you delete a file by accident.

Touch and hold a file and then touch Versions.

../../_images/ver1.png

A list of versions will be shown of the file:

../../_images/ver2.png

Note

It could be that there are no versions displayed, in this case there are no versions (yet).

When you select a version the following screen will be displayed:

../../_images/ver3.png

No.

Description

1

Delete file

2

Download file

3

Restore file