Domain Management

Overview

With the “Domain Management” interface you can administer your domain.

Step

Action

Screenshot
Click:

  • “Welcome (Full Name)”

1
Click:

  • Domain Management

2

The “Domain Management” section is shown

3

Domain Users

../_images/navdomain4.png

Details:

No.

Description

1

Add users to Storgrid

2

Search field for username, full name or e-mail

3

If enabled, only show enabled users

4

Only show users who are member of specified group

5

Row with checkbox which contains a Storgrid user

6

Sends password link to relevant user

7

Add selected user to a group

8

Remove selected user from a group

9

Deletes selected user

10

Pager

External Collaborators

../_images/navdomain5.png

Details:

No.

Description

1

Search field for full name or e-mail

2

Sends external user a reset password link

3

Row with checkbox which contains a Storgrid user

4

Pager

5

Deletes selected user

Domain Groups

../_images/navdomain6.png

Details:

No.

Description

1

Adds a group to Storgrid

2

Search for name

3

Filter by domain group

4

Row with checkbox which contains a Storgrid group

5

Pager

6

Add selected group to a group

7

Remove selected group from a group

8

Delete selected group

Devices

../_images/navdomain7.png

Details:

No.

Description

1

Adds a device to Storgrid

2

Search for Device No or Username

3

When enabled, only show enabled devices

4

Filter by type

5

Row with checkbox which contains a Storgrid device

6

Pager

7

Deletes selected device

Notification Templates

../_images/navdomain8.png

Details:

No.

Description

1

Template Type

2

Template Language

3

Template Subject

4

Template Body

5

Save template

6

Reset to default template text

7

Description and Parameters that can be used in template

Storages

../_images/navdomain9.png

Details:

No.

Description

1

Storage Navigator

2

Files and directories

3

Browse button, uploads file or directories

4

Progress overview

Storage Navigator:

Icon

Description

s1

Displays items using thumbnails or details view

s2

Show or hides navigation tree

s3

Navigates one level up in the folder structure

s4

Refresh content of folder

s5

Uploads files to the selected folder

s6

Uploads local folder with all the contained files to selected folder

s7

Creates new folder

s8

Downloads the selected file

s9

Manages files versions. Download previous file versions, delete and rollback to previous versions

s10

Deletes the selected items

s11

Shows visibility of the selected item

s12

Shares the selected item(s)

s13

Copies the selected items to the clipboard. To put them in the new location use the paste command

s14

Cut the selected items to buffer

s15

Pastes the content of the buffer to the current location

s16

Shows information about the selected item

s17

Shows deleted folders and files

Look & Feel

../_images/navdomain12.png

Details:

No.

Description

1

Custom CSS filename

2

Save button

Log filtering

../_images/navdomain11.png

Details:

No.

Description

1

Start report from this date

2

Start report from this time

3

End report on this date

4

End report on this time

5

Which severity should be in report

6

Which clients should be in the report

7

Which client version

8

Which users should be in report

9

Filter on which file or folder

10

Export in either format CSV or XLSX

11

Create report

Reporting

../_images/navdomain13.png

Details:

No.

Description

1

Select reporting period

2

Indicate which chapters should go in report

3

Create report according to reporting period and chapters

4

Subscribe to a weekly or monthly report

5

List of current subscriptions

6

Subscription type can be weekly or monthly

7

Subscription period as defined in No. 1

8

The day the subscriber will receive an email

9

The time that a subscriber will receive a report

10

Select box to select either a row or all subscribers

11

Delete button to delete subscription

Usermanagement

If you need more information about the fields, please see the reference.

Add User

Step

Action

Screenshot
Go to “Domain Management”:
Click:

  • “Add user” button

cu1
Complete the following fields:

  • Username

  • Full Name

  • Email

cu3
Select:

cu4
If user needs a specific quota:

  • Unselect “Use default quota”

  • Specify quota in “User quota”

cu5
Click:

  • “Save” button

cu6

Hint

  • The username must be unique.

  • If “Use default quota” is selected, it will use the default quota from the domain.

Modify User

Step

Action

Screenshot
Go to “Domain Management”:
Optionally:

  • Search for user

mu1
Select:

  • Relevant user

mu2
Modify:

  • Relevant fields

mu3
Click:

  • “Save” button

mu4

Delete User

Step

Action

Screenshot
Go to “Domain Management”:
Optionally:

  • Search for user(s)

du0
Tick select box before:

  • Relevant user(s)

du1
Click:

  • Delete button

du2
Confirm:

  • User deletion

du3

Caution

You can’t undo this action.

Make user member of group

This is possible in two ways:

  • Modify user and enter group name in the “Groups” field

  • Select user(s) from user list and add it to the relevant group

Step

Action

Screenshot
Go to “Domain Management”:
Optionally:

  • Search for user(s)

du0
Tick select box before:

  • Relevant user(s)

du1
Click:

  • “Add to group”

gra1
Select:

  • Group

gra2
Confirm:

  • Group membership

gra3

Hint

Make sure you’ve created at least one group.

Remove membership of group

This is possible in two ways:

  • Modify user and remove relevant group from user

  • Select user(s) from user list and add it to the relevant group

Step

Action

Screenshot
Go to “Domain Management”:
Optionally:

  • Search for user(s)

du0
Tick select box before:

  • Relevant user(s)

du1
Click:

  • “Remove from group”

grd1
Select:

  • Group

grd2
Confirm:

  • Removal Group membership

grd3

Reset User Password

When this functionality is used. The relevant user will receive an email with instructions how to reset the password.

Step

Action

Screenshot
Go to “Domain Management”:
Optionally:

  • Search for user(s)

du0
Click:

  • “Reset Password” button

rp1

External Collaborators Management

An external collaborator is created when a Storgrid user shares data with an external user with download/upload rights and the external collaborator registers to upload content.

Modify External Collaborator

Step

Action

Screenshot
Go to “Domain Management”:
Click:

  • “External collaborators”

mec0
Optionally:

  • Search for user

mec1
Click:

  • The relevant user

mec2
Modify:

  • Any relevant field

mec3
Click:

  • “Save” button to save changes

mec4

Delete External Collaborator

Step

Action

Screenshot
Go to “Domain Management”:
Click:

  • “External collaborators”

mec0
Optionally:

  • Search for user(s)

mec1
Tick select box before:

  • Relevant user(s)

dec1
Click:

  • Delete button

dec2
Confirm:

  • User deletion

dec3

Reset Password External Collaborators

When this functionality is used. The relevant user will receive an email with instructions how to reset the password.

Step

Action

Screenshot
Go to “Domain Management”:
Click:

  • “External collaborators”

mec0
Optionally:

  • Search for user(s)

mec1
Click:

  • “Reset Password” button

rpec1

Manage Domain Groups

Domain groups are used to add Storgrid members or even Storgrid groups. These groups can then be used to share files with.

Add Group

Step

Action

Screenshot
Go to “Domain Management”:
Click:

  • “Domain Groups”

ag1
Click:

  • “Add group” button

ag2
Complete:

  • Name

ag3
Optional:

  • “Groups” (make group member of other group)

ag4
Click:

  • “Save” button

ag5

Warning

The Group name must be unique

Modify Group

Besides modifying the group. This function also lets you see the group details.

Step

Action

Screenshot
Go to “Domain Management”:
Click:

  • “Domain Groups”

ag1
Optionally:

  • Search for group

dg1
Click:

  • Relevant group

mg1
Modify fields

  • Name

  • Groups

mg2
Click:

  • “Save” button

mg3

Delete Group

Step

Action

Screenshot
Go to “Domain Management”:
Click:

  • “Domain Groups”

ag1
Optionally:

  • Search for group

dg1
Tick select check box before:

  • Relevant group(s)

dg2
Click:

  • Delete button

dg3
Confirm:

  • Group deletion

dg4

Add to group

Step

Action

Screenshot
Go to “Domain Management”:
Click:

  • “Domain Groups”

ag1
Optionally:

  • Search for group

dg1
Tick select check box before:

  • Relevant group(s)

atg1
Click:

  • “Add to group” button

atg2
Select:

  • Relevant group

atg3
Confirm:

  • Group membership

atg4

Remove from group

Step

Action

Screenshot
Go to “Domain Management”:
Click:

  • “Domain Groups”

ag1
Optionally:

  • Search for group

dg1
Tick select check box before:

  • Relevant group(s)

atg1
Click:

  • “Remove from group” button

rfg1
Select:

  • Relevant group

rfg2
Confirm:

  • Group membership

rfg3

Manage Devices

Add Device

Step

Action

Screenshot
Go to “Domain Management”:
Click:

  • “Devices”

dev1
Click:

  • “Add device” button

dev2
Enter:

  • Device Number

dev3
Select:

  • Device Type

dev4
Optional:

  • Disable device

dev5
Click:

  • “Save” button

dev6

Modify Device

Step

Action

Screenshot
Go to “Domain Management”:
Click:

  • “Devices”

dev1
Optionally:

  • Search for device

mdev1
Click:

  • Relevant device

mdev2
Modify:

  • Device Number

mdev4
Select:

  • Device Type

mdev5
Optional:

  • Disable device

mdev6
Click:

  • “Save” button

mdev7

Delete Device

Step

Action

Screenshot
Go to “Domain Management”:
Click:

  • “Devices”

dev1
Optionally:

  • Search for device

ddev1
Tick select box:

  • Relevant device

ddev2

Notification templates

You can create your own notification templates in Storgrid. Currently the following template types are supported:

Types

  • New user account

  • New user has registered

  • Forgot password

  • Sharing notification

  • External sharing notification

  • License validity notification

  • License exceeded notification

  • External user opened share

  • Shared file changed notification

Languages

  • English

  • Dutch

  • German

  • Spanish

  • Korean

Within the subject of the template and the body you can use so called parameters, which differ per notification. A parameter will be replaced by the underlying text when it is sent. Additionally its possible to use HTML in the body.

Example

In the following example we’ll assume that we add a user with the full name “John Doe”.

Type: New user account
Subject: New User invite
Body: Hi %USER_FULL_NAME%, welcome to Storgrid.

Will translate into:

Body: Hi John Doe, welcome to Storgrid.

Modify Template

Step

Action

Screenshot
Go to “Domain Management”:
Click:

  • “Notification template”

nt1
Select:

  • Type

nt2
Select:

  • Language

nt3
Modify:

  • Subject

nt4
Modify:

  • Body

nt5
Click:

  • “Save” button to save template

nt6

Hint

Use the “Use defaults texts” button to revert to system default text.

Storages

From Storages you will be able to see and manage all storage stored on the system. Only the “Domain Manager” has this access.

The following activities are possible from this context:

  1. Exploring/Copy/Move/Delete/Rename Files/Directory (See Storage Navigator)

  2. File or Directory sharing

Disk Quotas

It’s possible to configure disk quotas on Storgrid. Currently Storgrid supports the following types of disk quotas:

  1. User Quota (A user quota defines how much storage a user is allowed to write to the disk. The limit only applies to the user’s home directory.)

  2. Share Quota (The shared quota is a disk storage limit which applies to a share which is shared with another user. So basically it’s a separate limit which is not related to the user quota, which only applies to a user’s home directory.)

For example, the user quota could be 25GB, but a folder which is shared with this user could be 50GB. When you are a domain manager you can change both quota types.

A shared quota can be changed easily by going to the share in question and right click on the file or folder and then share. You will see the current configured value (if any) under domain manager settings.

A user quota can only be changed on a user’s home directory. So this can also be achieved from the Storages context. Click on the file storage in question and then click on users. There will be a list of users, if not, you can create one. Then right click on a user and click on share. Under “Domain manager settings” you will see the “User quota” but you can also assume the default quota if its configured in the domain settings.

To see the current “Used space” of the user. Select user and right click and select properties to see the current space being used.

Look & Feel

Here you can define your own look and feel to your Storgrid installation. For now this functionality is very limited and can break the look and feel of the site. We’re not responsible if you’re willing to change this on your own.

The complete process looks as follows:

We assume here that the “whitelabel” folder doesn’t exist and that there is nothing configured.

Step

Action

Screenshot
Go to “Domain Management”:
Click:

  • “Storages”

lf1
Select:

  • New Folder

lf2
Enter:

  • “whitelabel”

lf5
Click:

  • “OK” button

lf3
Upload (drag and drop into whitelabel folder):

  • images/test.png

  • test.css

lf6
Click:

  • “Look & Feel”

lf4
Modify:

  • “Custom css file name”

lf9
Click:

  • “Save” button

lf10

Important

The file structure and directory structure is important: * whitelabel/images (directory) * whitelabel/filename.css (file, can be renamed to anything.css)

Tip

Press the link below to download the example css file and use this as a starting point

Sample CSS file

Log filtering

All traffic with the Storgrid EFS server is logged. This enables you to follow an audit trail of e.g. a device or user. These log files are already stored on the system storage. But these log files contain a lot of entries. Log filtering gives you the possibility to drill down to a specific user or device.

You start by defining the period you would like to have a report from. Select which Severity you would like to have. Next you can select which clients you would like to select in the report. Additionally you can even give more granularity by specifying the client version, a user or users and File/Folders. Lastly you specify which report type you prefer CSV or XLSX. After you press the “Create report” button the system will sent an email to the person currently requesting the report with the filename in it.

The report can be found in system storage in the directory “logs”.

Reporting

Reporting consolidates all important information into one report. You can also subscribe to a report, with preferred predefined values, e.g. the current state of the system or what the weekly storage usage is.

You start by defining the “Reporting period”, basically you can select the current state, select some predefined periods or specify a custom period. The chapters differ when you select “Current state” VS “any other period”. If you’ve made the necessary selections and press the “Create report” button, the system will sent the report to the user requesting the report in PDF.

If you prefer to receive the report e.g. weekly you can easily do this by selecting either “This week” or “Last week” choose the relevant chapters and press the subscribe button. After which you can specify the day, time and email address. Of course you can even subscribe to more reports when needed.

The contents of the report in “Current state”

  • Number of domain users

  • Number of external collaborators

  • List domain groups

    • Show members

  • Device usage

    • Consolidated

    • Per device

  • Storage usage

The contents of the report in a certain period

  • Number of domain users

    • Lowest

    • Average

    • Peak

  • Number of external collaborators

    • Lowest

    • Average

    • Peak

  • Device usage consolidated

    • Lowest

    • Average

    • Peak

  • Storage usage

    • Lowest

    • Average

    • Peak

Policies

The policies section is one of the most important sections. Here you can assign certain policies to certain users or groups.

Currently the following policies can allowed or disallowed:

No.

Description

1

Web Client Usage

2

WebDAV Usage

3

Android Client Usage

4

Synchronisation with Android

5

iOS Client usage

6

Synchronisation with iOS

7

OSX Client Usage

8

Windows Desktop Client Usage

9

JAVA Desktop Client Usage

10

Sharing

11

Sharing to external

12

SmartOffice usage on clients

13

Third party usage on android

14

Third party usage on iOS

15

Third party usage on OS X client

16

Third party usage on windows desktop

17

Third party usage on JAVA Desktop

18

Encryption on clients

Some notes:

  • “Third party usage” means that you are not allowed to decrypt and open file in another application other then Storgrid. On a OSX Client e.g. macbook this means, if disallowed, you can’t decrypt .sef files at all.

  • “SmartOffice usage on clients” only relates to Mobile Applications. Because SmartOffice is not supported on workstations.